In this article, I am going to show you how to write a financial aid letter as well as some of the best samples of such letter for assistance.
Financial constraint is one of the challenges students face due to the high tuition of their chosen school. Nevertheless, most universities, colleges, and organizations offer various assistance to eligible students to help them financially. They may receive tuition assistance from the government or from their college.
However, after meeting up with the basic requirements of financial aid, most students struggle with how to prepare a letter for such a request.
If this isn’t enough to cover all of their expenses, they need to send a letter requesting tuition assistance from someone who may want to help, from their church, a charity, or from the government. Read through for more writing guides.
There are many reasons why you may find yourself needing to write a financial assistance letter. A letter of financial assistance is written when seeking financial aid or support for grants. Again, if you need monetary assistance from a variety of organizations such as businesses, companies, ministries, local church as well as friends, relatives, or family to;
- Startup a personal business
- Enroll in a higher institution or complete education
- Travel out of the country
- Finance a project or an event etc.
What is a Letter of Financial Assistance?
A letter of financial assistance is a document that verifies that funding will be available for a person, unable to pay themselves, for a specific cost. For example, letters of financial support are very common in university and college applications.
By sending along with a letter of financial assistance with their application, a potential student can demonstrate that if they do get accepted to a certain program, they will have the funding available to pay for tuition. A letter of financial assistance is usually accompanied by financial documents, to verify the sponsor’s financial standing and ability to pay.
Step by Step Writing Guide 2021 for Letter of Assistance for School Fees
Ultimately, you’re requesting more money. This letter is about stating your case to the people who can assist you. Here are some basic tips that you should apply when creating your letter, regardless of the reason you’re writing it:
- Be formal and straightforward. The letter should simply be a statement of your pledge to provide support.
- Be sure to address your letter to a specific person in the school’s financial aid office. If you don’t already have a contact, consult the department listing on the school’s website.
- While you’re at the school’s website, research guidelines for their appeal process. Are there specific forms they require?
- Include all relevant details, including names and financial amounts. In the body of your letter, always address the individual by name: Mr. Jones, Mrs. Smith, etc. You want to establish a personal yet respectful tone. Avoid addressing people solely by their title. Be direct, succinct, and courteous.
- If you are an individual and not a lender, enclose accompanying documentation, such as a bank statement to reassure the recipient that you can meet the commitment.
- Sign the letter to make it legally binding.
Reiterate the forms you’ve submitted to your school, the status of your award, and the reason for your appeal.
Important Things to Consider While Writing A Letter of Assistance For School Fees
Be Respectful and Honest, and Keep it Short
An appeal letter should include other information beyond specific examples of financial changes or hardships. A parent should thank the financial aid office for its consideration, and write briefly about the student’s excitement to attend the institution.
Experts say families should never lie about their financial needs or treat the process like a negotiation. While the financial aid appeal letter should include specific details, “Don’t tell them your entire life story.”
The Letter Should Have a Professional Tone
The letter should have a professional tone, so the student demonstrates that he or she is organized, flexible, and financially savvy.
The student may send many tuition assistance letters, so they need to make a list of all the possible donors and modify each letter for each person or institution. The letter needs to give all the information the financial officer or individual needs to justify giving aid.
Give Facts and Numbers
The student should give facts and numbers that support their claim. This would include the cost of the college tuition and the amount they have to give towards it. They can also include any plans to get a job in the future and if they need help with other things such as room, board, and textbooks.
At the end of the letter, the student should express gratitude for the time and attention the donor is giving their request. They should provide contact information and express that they are willing to discuss their situation with the individual or representative of the institution to come to an agreement to get the help they need.
Tips to Increase Your Chances of Success
What does a financial aid appeal letter look like? Some formal aspects to keep in mind:
- For the sake of clarity and readability, don’t get fancy with the appearance of your letter. The reliable block letter format will suit you just fine and make for easier reading.
- Be upfront with your reason for writing. Hint: that’s not just saying I didn’t get enough financial aid. What is your reason?
- Keep your letter to one side of one page.
- Are you asking for more money from your school or from the Federal government? It’s an important distinction, so make sure you are clear on that.
- Provide documentation, if available, that reinforces your appeal. The more relevant information a financial aid officer has, the more likely you are to get a favorable response. The people responsible for judging your appeal are governed by rules and regulations, so do your homework, craft an informed request, and help them to help you.
- Always thank the person you’re writing for considering your request.
Samples of Letters for Financial Assistance
So what, exactly, is a financial aid appeal letter? Quite simply, it’s a request for help. What it is not is a place for you to vent, complain, or make a demand. You need the financial aid office’s assistance much more than they need abuse from you!
Letter of Financial Assistance for University
University of Syracuse
Tina T. House
511 Heather Sees Way
Syracuse, NY 74146
Dear Mrs. Rose,
I, Robert S. Blodgett, will be providing Donald Blodgett with full financial support during his/her course of studies at the University of Syracuse. I understand the cost of attending the Political Science program at the University of Syracuse is in the region of $20,000 per year. I have adequate funds to support Donald Blodgett in his/her post-secondary education. I have enclosed relevant financial documents to verify my financial standing.
Robert, S. Blodgett
November 30th, 2009.
Letter of Financial Assistance from Parents
To Whom It May Concern,
I, Queen Michael, born in Denver, Colorado, on June 18, 1960, do provide this letter of financial support and accompanying bank statement, to confirm funding for my son, Ollie Michael, during his study at Barth University, from 09/20/2016 to 07/20/2021.
I hereby confirm that I am able to provide sufficient funds to responsibly cover his expenses during the entire educational program, including any unexpected midterm costs and any emergency funding for personal upkeep that would otherwise hinder studying.
Letter of Financial Assistance for Visa
To whomever, it may concern,
This letter is being written to confirm that I, Ruth Woodridge, grandmother of visa applicant Darnell McGee, will be providing full financial support to Mr. McGee during his visit to the United States, until a time when he is able to fully support himself, so he does not become a financial burden on the nation.
Support may include but is not limited to daily upkeep, medical expenses, fines and other legal obligations, and funeral costs in the unfortunate case of death.
I confirm that the financial support provided to Daniel is indefinite and will ensure that he never becomes reliant on public funds.
Please find enclosed my I-134, and required financial information, including bank statements, and tax returns.
Mrs. Ruth Woodridge